Who Is Your Competent Person? Why Every Business Needs One Under UK Law

Every UK employer must appoint a Competent Person to help meet their health & safety duties. In simple terms, this is someone with the skills, knowledge, experience and training to keep your people safe and your business compliant. This duty is set out in the Management of Health and Safety at Work Regulations 1999.

What Does “Competent Person” Mean?

A Competent Person is there to identify hazards, assess risks, advise on controls, and ensure your policies, procedures and risk assessments remain compliant with current law and guidance. It’s not optional — the law requires you to appoint one.

Why Every Business Needs One

• Proactive identification of hazards and proportionate risk controls
• Up-to-date policies, RAMS and procedures aligned to legislation
• Assurance for staff, clients, insurers and regulators

Without a Competent Person, you risk HSE enforcement, invalid insurance claims after an incident, and avoidable accidents that harm people and reputation.

Can I Be My Own Competent Person?

Yes — if you’re genuinely competent and have the time to stay current. For many owners/managers, the complexity and time commitment make outsourcing the safer and more cost-effective option.

Outsourcing to PROHAS

• Direct access to qualified consultants (no call centre)
• Bespoke risk assessments and method statements (RAMS)
• Telephone & email support when you need it
• Annual policy reviews and legal updates
• Clear action plans and practical, cost-effective solutions

Combine this with our Fire Risk Assessment support and Safety for Trades resources for a comprehensive compliance approach.

How to Appoint a Competent Person

1. Formally appoint an internal or external Competent Person.
2. Record who holds the role and their competencies.
3. Ensure suitable qualifications/experience and ongoing CPD.
4. Review the appointment regularly and after any significant change.

Tags: competent person, health and safety, HSE law, compliance, workplace safety